NEWS

The Town of Davidson Board of Commissioners will hold a virtual meeting on Tuesday, May 26, 2020 at 6:00 pm through the Zoom virtual platform and streamed live on YouTube. The meeting is agenda online – http://townofdavidson.org/73/Meeting-Agendas-Minutes

The Town of Davidson aims to ensure public accessibility and participation. Please see below on how you may participate in this meeting if interested.

• For public access to view the meeting on Zoom, register in advance at:
  https://us02web.zoom.us/webinar/register/WN_xjTl4hJ3RZW3CX8hg18pUA 
  After registering, you will receive a confirmation email containing information
  about joining the webinar.  Registration will end at 5:00pm on Tuesday, May 26.
  
• We are also planning to live stream the meeting via YouTube on the Town of Davidson Channel

The agenda follows:
TOWN OF DAVIDSON
BOARD OF COMMISSIONERS
Virtual Special Meeting on Zoom and YouTube
Tuesday, May 26, 2020
6:00 p.m.

I.  CALL TO ORDER
a. Roll Call – Mayor Knox will confirm each member of the board is present.

III. CHANGES TO THE AGENDA

Article 1A of Chapter 166A of the General Statutes is amended by adding a new section to read: “NCGS§166A-19.24. Remote meetings during certain declarations of emergency (e) Public Hearings. – A public body may conduct any public hearing required or authorized by law during a remote meeting, and take action thereon, provided the public body allows for written comments on the subject of the public hearing to be submitted between publication of any required notice and 24 hours after the public hearing.

In order to ensure public participation, the following options prior to the budget public hearing will be available for public comment. These options were developed to allow different technologies to be used ensuring equitable and robust comment opportunities:

• Email: The public will be allowed to participate in the public hearing by sending written comments [email protected] of no more than 400 words via email.  If the email is submitted by 5:00 pm on Tuesday, May 26, 2020, the comment will be read aloud at the meeting. In keeping with the board’s current procedures, only three minutes of verbal reading will be allowed per email. The deadline to submit by email is 6:00 pm on Wednesday, May 27, 2020.
• Phone: The public will be able to call (704)940-9614 and leave a voicemail message in order to provide public comment. These messages will be played during the public hearing period, but will be limited to three minutes. The deadline to submit by phone is 5:00 pm on Tuesday, May 26, 2020.
• Speak Up Online Platform: Prior to the public hearing, the town will post a question online via Speak Up that will allow the public to comment via this method. If the comment is submitted by 5:00 pm on Tuesday, May 26, 2020, the comment will be read aloud at the meeting, but limited to three minutes. The deadline to submit by Speak Up is 6:00 pm on Wednesday, May 27, 2020.
• Social Media: Prior to the public hearing, a social media post will solicit any public comment for the hearing. If the comment is submitted by 5:00 pm on Tuesday, May 26, 2020, the comment will be read aloud at the meeting, but limited to three minutes. The deadline to submit by social media is 6:00 pm on Wednesday, May 27, 2020.

Note: If the same comment is made via multiple methods, only one will be used in the meeting with the voicemail taking first priority. Written comments for the public hearing must be submitted by 6:00 pm on Wednesday, May 27, 2020 per NCGS§166A-19.24.(e).

V. PUBLIC COMMENTS – The Board shall provide at least one period for public comment per month at a regular meeting. This item will not include public comments related to the FY2020-2021 Budget.

VI. TOWN OF DAVIDSON COVID-19 RESPONSE
Summary: Town staff and the board of commissioners will continue to discuss the Town of Davidson COVID-19 response and how to protect the public health in Davidson.

VII.  CONSENT – Consent items are typically non-controversial and routine items. Prior to the board’s adoption of the meeting agenda the request of any member to have an item moved from the consent agenda to old business must be honored by the board. All items on the consent agenda must be voted on and adopted by a single motion.

a. Consider Approval of Draft April Meeting Minutes
Summary: Draft Meeting Minutes from April 7 virtual special meeting, April 14 virtual work session, and April 28 virtual regular meeting.

b. Consider Approval of FY19-20 Audit Contract
Summary: Per North Carolina General Statute Section 159- 34, the contract with the financial auditor is between the board of commissioners and auditor, and therefore must be approved by the board. The contract under consideration is with the firm of Ann R. Craven, CPA, PLLC to provide an audit, as required by North Carolina Statutes, of the financial statements for the year ending June 30, 2020. The expected cost of the FY2020 audit is $22,700, the same cost as last year. The engagement letter and contract are attached. Local Government Commission Approval is required for all contracts for audit services, following approval by the Board.

Last year’s audit contract was with Rowell, Craven and Short, PA. A decision to split the firm was made this year, and Ann Craven will retain the town as a client. The audit team will be the same as last year. Mrs. Craven feels the formation of the new firm will allow her to focus on the audit portion of the practice.

c. Consider Approval of Amendment to Municipal Agreement with NCDOT Project U-6092 – Robert Walker Drive Roundabout
Summary: North Carolina Department of Transportation (NCDOT) U-6092 project will build a roundabout at the intersection of Robert Walker Drive and Davidson Concord Rd. This project has been added to the 2018-2027 Statewide Transportation Improvement Program (STIP) Highway Program. This amendment completes the paperwork requested by NCDOT that finalizes the previously-awarded additional grant by the Charlotte Regional Transportation Planning Organization (CRTPO) (80% grant/20% town match) bringing the total project to $1,669,404 which is reflected in the town’s proposed Capital Improvement Plan (CIP).

d. Consider Approval of a Tax Levy Adjustment
Summary: The town received tax levy adjustment refund check requests from Mecklenburg County Assessor’s Office (As approved by the Board of Equalization and Review (BER) and the Mecklenburg Board of County Commissioners (BOCC)) for $109.62 (including interest), on 1 parcel. The refund will be issued directly by the Town of Davidson. Details regarding the refund request is available in the Finance Office.

e. Consider Approval of Resolution 2020-07Authorizing the Coats Bennett Law Firm to represent the Town of Davidson in Litigation
Summary: Resolution 2020-07 authorizes the Coats Bennett Law Firm to assist with litigation in the following:

• Town of Cornelius and Mecklenburg County v. MI Connection Communication System d/b/a Continuum, The Town of Davidson, and the Town of Mooresville, Mecklenburg County, 20-CVS- 3753
• Town of Mooresville and Town of Davidson v. Town of Cornelius, Iredell County, 20-CVS-308

VIII. OLD BUSINESS

a. FY2020-2021 Budget Discussion
Jamie Justice, Town Manager
Piet Swart, Finance Director
Summary: The board will continue discussing the proposed FY2020-2021 Budget.

b. Review Upcoming Agenda Items
Jamie Justice, Town Manager
Summary: The Town Manager will review upcoming agenda items and discuss items from a process standpoint that need to begin moving forward.
 
IX. SUMMARIZE MEETING ACTION ITEMS – Town Manager will summarize items where the board has requested action items for staff.

X.  ADJOURN

For more information, please contact Town Clerk Betsy Shores at [email protected] or 704-940-9614.

Community members requiring reasonable accommodation (such as an interpreter or other auxiliary aids) to access public meetings should contact Town Clerk Betsy Shores prior to the meeting at 704-940-9614 or [email protected].